2.9 The Calls-list, the administration of faxes

If you receive faxes with CoMa they will be saved in the folder INCOMING with the relevant ID or date and time as file name.

For easy access all activities, inxcoming as well as outgoing, will be administered in a special list which can be opened with the button "Calls" (F9).

If you have received new faxes or calls since you last checked this window the button will flash in the main dialogue box.

Entries you have called up already receive a tick before the entry (toggle flag).

To ease overview and comfort further CoMa will show the name of the sender in this list if the fax number is entered in CoMa's own fax number administration.

The answering machine of CoMa Voice and CoMa Professional shows you the name of the caller as well as long as the caller has got an ISDN and the sender telephone number is entered in the number administration. You will of course need an ISDN modem otherwise the sender recognition can not be made.

The rubric "Units" show the needed telephone charges, but only if you are in possession of an ISDN modem. These appliances evaluate the charge impulse.

 The logbook (receive and send report)

CoMa stores a logbook-entry which records the parameter of the transmission in the calls list for every procedure. Everything of importance like telephone number, time of transmission to the used graphic logo is entered here. The text of a sent top page are recorded here as well.

The text of the log book entry will be displayed via a double click on a line in the calls list. CoMa uses its systemown Editor. You can also print this text.

The menue-bar in the "Calls"-window

All commands for administration of the calls list are in this menu. 

Edit Entry (TAB)

call up a dialogue box to add a remark to the active entry and set a remind date.

Play New (Shift F8)

This function serves the answering machine and enables to play all new messages one after the other. The simple version of CoMa limits the answering machine in all areas to a recording time of 7 seconds.

Further functions are filters which make the list more managable according to your wishes.

Delete

You can delete entries which you have read/printed easily. 

Please bear in mind that  you do not only delete the advice in the window but the fax file on the hard disk as well.

Show All

This pop-up-menue offers the filterfunctions. All entries are displayed. Every entry filters the list according to the chosen identity.

Further important functions are to be found in the pop-up-menue "Function".

Set/Clear Flag

sets the tick before the entry. You can identify immediate the fax pages you have read already.

       Show Logbook

This function opens the logbook for the active entry in the calls-list.

       export

Mark one or more entries in the calls-list and you can export the logbook-files into a ASCII-file.

       Set color

You are able to set for every of the 8 typs of entrys a special color. This gives you a better overview of the list.

You can change the way of the sorting by clicking on ubove the right slider. It works as usual for Mac-OS windows.